Minutes of Meeting- September 19, 2018

Caldwell City Commission
 Minutes of Meeting – September 19h, 2018
 
The Caldwell City Commission met in regular session at the Caldwell Public Works Building on September 19th, 2018 at 12:06 p.m.  Mayor P.  Mark Arnold was present.  Commissioners Michelle Schiltz and Jill Kuehny were present. Gene Garcia, Marshall, Michael Roths, Officer, and Marc Marcrum, Public Works Supervisor was present. Stacy Davis, Sumner County Economic Development and Velta Glenn, guest, were also present.
 
The minutes of the September 5th, 2018 Regular Meeting were read and approved on a motion from Commissioner Kuehny, and seconded by Commissioner Schiltz. Motion Carried. 
 
Gene Garcia, Marshall was present to introduce the Commission to Officer Michael Roths and review the August – September PD Activity Report.  Marshall Garcia also informed the Commission of an upcoming program he is working to bring to the school, “Love & Logic: Parenting”. 
 
Marc Marcrum, Public Works Administrator was present to inform the Commission that the first round of code violation letters had been sent out and had received a good response; most property owners have begun to remedy their violations. It was noted that the City will hold another City Wide Clean-Up Weekend on October 19-20th. Dumpsters will be available for use at the City Shop on Chisholm that weekend. City staff will be available for assistance on Friday the 19th but Saturday the 20th will be self-serve. Cameras will be utilized to monitor dumping of prohibited items. A discussion was held regarding residents blowing yard clippings into the street. It was noted that a reminder will be placed on the water bills to inform that city ordinances prohibit leaving yard clippings in the streets as they clog up the drainage systems. 
 
The August Treasurer’s and Cash Report was presented and approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
An Alcohol Consumption Exemption was presented and approved for the Community Building on June 15th, 2019 with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
An estimate for replacement of the City Swimming Pool was presented and discussed. It was noted that three bids for repairs were being compiled as well. 
 
An update was given on the Fire Department Roof repairs from the demolition of the Moss Building. The repairs have been finished and approval was given for the exterior of the building to be painted. 
 
A bid from Circle C Paving to complete additional street repairs to Boyd & 1st Street while they are here to work on Ave E was submitted and approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes.   
 
An equipment request was approved by Commissioner Kuehny and seconded by Commissioner Schiltz. The request was for a 1,000 gallon nurse tank set-up to assist in sewer repairs and cleanings. The bid from Biby Equipment was for $5,400. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
Ordinance No. 1465: Amending Zoning Ordinance for the Three Mile Radius around the City Limits of Caldwell was presented and tabled for review by Troy Dierking, City Attorney. 
 
A bid was submitted from Cook’s Heating and Air for the Community Building condenser coil for $3,080. The bid was approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
It was noted that Waste Connection’s has informed the City of their plans to lower rates effective November 1st, 2019. They will be notifying the community. 
 
A discussion was held regarding the insurance claim for the lightning damage to the Cemetery Kiosk. It was noted that the Border Queen Cruisers will be responsible for any deductible cost. 
 
The Downtown Roof Grant application for 111 S Main (Former Caldwell Messenger Building) was presented and approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
Wage Resolution 8-2018: Michael Roths was presented and approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
Wage Resolution 9-2018: Rebekah Rickstrew was presented and approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
A grant request for the Hedrick Family Trust was submitted by the Caldwell Historical Society, the request was tabled until the remainder of requested information has been received. 
 
Appropriation Ordinance 2155 was approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
At 1:18 p.m. Commissioner Schiltz made a motion to enter into Executive Session to discuss trade secrets for 20 minutes. Stacy Davis, SCED was requested to stay. Her motion was seconded by Commissioner Kuehny. At 1:38 Commissioner Kuehny requested a 15 minute extension, seconded by Commissioner Schiltz. At 1:53 Commissioner Schiltz requested a 10 minute extension, seconded by Commissioner Kuehny. At 2:03 Mayor Arnold requested a 20 minute extension, seconded by Commissioner Schiltz. Executive Session concluded at 2:20 p.m. No motions were made.  
 
At 2:20 p.m. Commissioner Schiltz made a motion to enter into Executive Session to discuss non-elected personnel for 10 minutes. Her motion was seconded by Commissioner Kuehny. Executive Session concluded at 2:30 p.m. No motions were made.  
 
There being no other business, the meeting was adjourned at 2:30 p.m.
 
 
 
 
Kristin Hutsler, City Clerk Mark Arnold, Mayor