Minutes of Meeting- November 20th, 2019

Caldwell City Commission

Minutes of Meeting – November 20th, 2019

 

The Caldwell City Commission met in regular session at the Caldwell Public Works Building on November 20th, 2019 at 12:07 p.m.  Mayor P. Mark Arnold was present. Commissioner Jill Kuehny was present. Commissioner Michelle Schiltz was present at 12:18 p.m. Casie Risley, City Administrator, Rebekah Rickstrew, Police Chief, Autumn Ferris, Police Officer, Leah Sommerhoff, Deputy City Clerk, and Marc Marcum, Public Works Foreman was present. Don Paddock, Paddock Enterprises and Rose Mary Saunders, Ranson Financial were also present. 

 

The minutes of the November 6th, 2019 Regular Meeting, and Unsafe Structure Hearings were read and approved on a motion from Commissioner Kuehny and seconded by Mayor Arnold. Arnold – yes, Kuehny – yes, Schiltz – absent.  

 

Don Paddock and Rose Mary Saunders were present to review the sole bid received for the pool project. The bid was received by Branco Enterprises, Inc. for $1,953,460.00. Unfortunately the bid was over budget. After a discussion, Mr. Paddock was directed to revise the specs of the project in hopes to minimize the cost of the project to allow future bidders to come in at the City’s budget limit. A motion was made by Commissioner Kuehny and seconded by Commissioner Schiltz to reject the bid from Branco Enterprises, LLC. Arnold – yes, Kuehny – yes, Schiltz – yes. It was noted that Mr. Paddock will have the new specs done by mid-December to allow for bids around the first 2020.

 

The October Cash Report and Treasurer’s Report were presented and approved with a motion from Commissioner Kuehny and a second from Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes. 

 

Chief Rickstrew presented the monthly Police Department Commission Update. 

 

Leah Sommerhoff, Deputy City Clerk presented the September Collection Bureau of Kansas Report. With Tax Season coming up, collections will see an increase in activity.

 

At 12:48 p.m., the Commissioner’s recessed to congratulate Karen Sturm as she received the Kansas Sampler Foundation’s We Kan Award for all she has done for our Community! The meeting resumed at 12:50 p.m.

 

The City Strategic Plan was reviewed and discussed. It was noted that the City Administrator will move forward researching the establishment of a Land Bank. 

 

Casie Risely, City Administrator was directed to move forward with applying for KanOkla’s Unsafe Structure Assistance Program for the demolition at 506 N Webb. 

 

The vacant downtown Business District buildings and their current uses were discussed. A letter will be drafted to building owners to inform them of the increased efforts in revitalization in the area and the programs that the City has available for assistance with the maintenance of these structures.  

 

Wage Resolution 23-2019: Senior Officer Bryan Crownover was presented and approved with a motion from Commission Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes. 

 

Wage Resolution 24-2019: Public Works Employee Josh Vanek was presented and approved with a motion from Commission Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes. 

 

Kristin Hutsler, City Clerk was presented with a Service Award for 11 years of Service. 

It was noted that Leah Sommerhoff, Deputy City Clerk has graduated from IIMC’s four year Certified Municipal Clerk Institute. 

 

A motion was made by Commissioner Kuehny and seconded by Commissioner Schiltz to approve the proposal from Harvest Video for a promotional video of Caldwell. Harvest Video will be working with KanOkla’s Sam Futhey on this project. Arnold – yes, Kuehny – yes, Schiltz – yes. 

 

Bids were submitted for an anonymous reporting program. The program would allow for citizens and employees both to phone in a complaint to an independent third party who would then relay the message to the City, allowing the reporter to remain 100% anonymous. This program was strongly suggested by the City’s auditing firm. After reviewing the bids, the Commission requested more detailed information regarding the type of reporting the companies allowed, such as telephone or internet. 

 

Congratulations were heard for Jamie York as the Certification of Mayoral Election was read from the County Election Officer. Mrs. York will take office as the Mayor of Caldwell on Monday, January 6th, 2020. 

 

At 1:41 p.m. Commissioner Kuehny made a motion to enter into Executive Session to discuss non-elected personnel for 30 minutes. Her motion was seconded by Commissioner Schiltz. Executive Session concluded at 2:04 p.m. No motions were made.  

 

At 2:05 p.m. Commissioner Schiltz made a motion to enter into Executive Session to discuss trade secrets for 10 minutes. Her motion was seconded by Commissioner Kuehny. Executive Session concluded at 2:15 p.m. No motions were made.  

 

Warrant Ordinance No. 2183 was presented, reviewed and approved with a motion from Commissioner Kuehny and a second from Commissioner Schiltz. Motion carried. 

 

There being no other business, the meeting was adjourned at 2:15 p.m.

 

Kristin Hutsler, City Clerk Mark Arnold, Mayor