Minutes of Meeting - May 20, 2020

Caldwell City Commission

Minutes of Meeting – May 20th, 2020


The Caldwell City Commission met in regular session at the Caldwell Public Works Building on May 20th, 2020 at 12:22 p.m.  Mayor Jamie York was present. Commissioners Jill Kuehny and  Michelle Schiltz were present. Rebekah Rickstrew, Chief of Police, Josh Vanek, Public Works Foreman, Leah Sommerhoff, Deputy City Clerk, and Stephanie McCormick, Code Enforcement were present. 


The minutes of the April 6th, 2020 Regular Meeting were read and approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. York – yes, Kuehny – yes, Schiltz – yes.  


Stephanie McCormick, Code Enforcement was present to update the Commission on the status of current Unsafe Structures, Code Violations, and Inoperable Vehicles within the City that have been cited. Of the 16 current violators, 11 have remedied the issues. Their attention to remedying the violations is greatly appreciated. 


Rebekah Rickstrew, Chief of Police was present to distribute the Police Department Update Commission for review.


Josh Vanek, Public Works Foreman presented the Public Works Department Monthly Update for review. 


The 1st Quarter Budget and Revenue Reports were presented and reviewed. It was noted that sales tax is down a bit but can be attributed to the Stay-At-Home Order issued by the Governor in light of COVID-19. 


The Collection Bureau of Kansas Utility report was presented and reviewed. It was noted that due to COVID-19, collections on delinquent utility bills have slowed as legal proceedings have been put on hold for the time being. 


The Annual Housing Authority Board Report was presented and reviewed. It was noted that all is well at the apartments; 11 of 12 are currently rented. They have added a new member to the Board, Melisso Vo. It was noted that there is still one vacant board position available. Those interested may contact Paul or Beth Falkenburg for more information. 


Leah Sommerhoff presented the Annual Park Board Report. Fun, new improvement ideas for the park were musical instruments for Heritage Park/Uptown and/or new footing material under the playground equipment at the City Park. Prices will be gathered for the items and reviewed at a later date. Ideas for partnering with other entities for these projects were also discussed. 


It was noted that the City had received a Dividend Check from EMC Insurance on their Workers Compensation policy.


The Pre-Bid Meeting for the Swimming Pool Project on April 29, 2020, was discussed. It was noted that there were several new interested bidders present at the meeting. 


It was noted that the Opal White Memorial Bridge has been completed and installed at the City Park. The Family has requested that the remaining funds in the Memorial be used to purchase a plaque to be displayed at City Hall in honor of Opal White for her time as the First Woman Mayor of Caldwell. The Plaque was approved and will be displayed upon its arrival. 


The City Wide Clean-Up has been rescheduled for May 30th & 31st, 2020. 


Ordinance No. 1477: Keeping of Chickens within the City Limits was presented, reviewed, and discussed. The Ordinance was tabled for further review. 


A discussion was held regarding KS Statute 12-147 pertaining to donations in lieu of property tax payments to replace property tax revenue lost from exempted invested entities.


A discussion was also held regarding the KAIAC Grant. This Grant, which was applied for by the Caldwell Art Brigade, will help fund the completion of our downtown murals and assist our community groups' efforts to rebrand our image with a new and harmonious logo, signage, and flag! The Grant will be awarded in the near future! 


A motion was made by Commissioner Kuehny and Seconded by Commissioner Schiltz to approve providing the local churches and Public Library with a $27.00 Utility Bill Credit to help alleviate a portion of the financial burden these public service based entities have experienced with Covid-19, have been required to close their doors and are not eligible for any type of grant or assistance. York – yes, Keuhny – yes, Schiltz – yes. 


A discussion was held regarding a change of date in the Commission Meetings. After discussion, Commissioner Keuhny made a motion to change the regularly scheduled Commission Meetings from bi-monthly to monthly. The meeting will now be held on the third Wednesday of the month at Noon.  Troy Dierking, City Attorney will prepare the necessary paperwork for approval. York – yes, Kuehny – yes, Schiltz – yes. 


Warrant Ordinance No. 2193 and 2194 were presented, reviewed, and approved with a motion from Commissioner Schiltz and a second from Commissioner Kuehny. Motion carried. 


It was noted that there will be an Unsafe Structure Hearing regarding 317 N Osage – Teala Ramsey on May 20th, 2020 at Noon at 113 S Main.


At 2:29 p.m., Commissioner Schiltz made a motion to enter into Executive Session to discuss the Trade Secrets or Financial Affairs of a Second Party for 20 minutes. Josh Vanek, Public Works Forement was asked to be present. Her motion was seconded by Commissioner Kuehny. Executive Session concluded at 2:40 p.m.  No motions were made.  


There being no other business, the meeting was adjourned at 2:41 p.m.


Kristin Hutsler, City Clerk Jamie York, Mayor