Minutes of Meeting- June 3, 2020

Caldwell City Commission

Minutes of Meeting – June 3, 2020


The Caldwell City Commission met in regular session at the Caldwell Public Works Building on June 3rd, 2020 at 12:10 p.m.  Mayor Jamie York was present. Commissioners Jill Kuehny and  Michelle Schiltz were present. Casie Risley, City Administrator, Rebekah Rickstrew, Chief of Police, Josh Vanek, Public Works Foreman, Leah Sommerhoff, Deputy City Clerk, and Stephanie McCormick, Code Enforcement were present. Guests present were Rose Mary Saunders and Crystal Hinnen from Ranson Financial and Stacy Davis, SCEDC Director. 


The minutes of the May 20th, 2020 Unsafe Structure Hearing were read and approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. York – yes, Kuehny – yes, Schiltz – yes.  


Rose Mary Saunders, Ranson Financial was present to discuss the details of an upcoming housing grant opportunity. The funds are available for municipalities to be used for Homeowner Rehabilitation, Rental Rehabilitation, Reconstruction, Relocation and/or Demolition. The maximum grants are $400,000. Details and the requirements, before the grant application is completed, were reviewed and discussed. The City MUST complete a Housing Assessment Tool to determine their needs and are encouraged to attend a Housing Interagency Advisory Committee meeting. Rose Mary noted that the pre-application requirements will be a lengthy and involved process. Stacy Davis, SCEDC Director noted Wellington’s experiences with this grant and offered Sumner County Economic Development assistance in completing the application. After a short discussion, it was decided to move forward with the program application. The required Community Housing Assessment Discussion will be held at the Caldwell Community Building on June 11th from 5-7 p.m. Community members are urged to attend this come and go informational discussion. 


Rose Mary Saunders was also present to update the Commission on the Pool Project Contract. She noted that Aug 3rd is the current start date for demo. She recommended that Troy Dierking, City Attorney review the contracts from Don Paddock and Snodgrass Construction upon receipt. 


Stacy Davis, Director of Sumner County Economic Development, was present to report that there will be a co-working space opening at 110 S Main in Caldwell. Co-working spaces offer the same office environments and amenities you would find in a traditional office space and also offer cost savings and convenience through the use of common infrastructures, such as equipment, utilities, and receptionist and custodial services. These spaces are ideal for those who telecommute, home-based occupations, and people who travel frequently. Additionally, coworking helps all workers avoid the isolation they may experience while telecommuting, traveling, or working at home, while also eliminating distractions. SCEDC will be partnering with several other entities within the county to expand the services that will be available at the site. 


Stephanie McCormick, Code Enforcement was present to update the Commission on the status of current Unsafe Structures, Code Violations, and Inoperable Vehicles within the City that have been cited. Stephanie noted no contact had been received from any of the property owners at 317 N Osage after the hearing on May 20th. City Attorney Troy Dierking will attempt contact one last time before recommending proceeding with the Unsafe Structure process.  


The Police Department Monthly Report was presented and reviewed. 


Josh Vanek, Public Works Foreman presented the Public Works Department Monthly Update for review. He noted that the Pool and Splash Pad were set to open on June 15th. 


Jill Kuehny, Finance Commissioner gave an update on the Service Charge Agreement between taxing subdivision and owners of certain properties that is exempt from ad valorem property taxes. KanOkla will be remitting these service charge funds in lue of property taxes to our community. 


Thank You’s were read from Hope Church and Presbyterian Church expressing their appreciation for the Utility Bill credit that they received while the stay-at-home orders were enacted due to COVID 19. Several treats were also gifted to the City Staff in appreciation of their time and dedication to our community from a local resident and church. Their thoughtfulness is so greatly appreciated. 


It was noted that First Time Homeowners Incentive Application was approved for Amanda Eckermann.


It was also noted that the Brightening the Border Queen Paint Application had been approved for Farmers Grain Company. The program will provide reimbursement for up to $500 in paint expenses. 


A discussion was held regarding the property salvage at 116, 166 ½, 118, and 120 E 1st St. Several citizens have expressed interest in obtaining items from the homes. After a short discussion, it was decided to allow items to be viewed at the Community Building and purchased via a sealed bid. Details for this will be available at a later date. It was also noted that the property contains a plethora of items that detail Caldwell’s historic past; these items will be donated to the Caldwell Historical Society Museum. The Historical Society has also inquired about the purchase of the outdoor fire escape from one of the homes to be used on the back of the Opera House. A motion was made to donate the fire escape to the Historical Society by Commissioner Kuehny and seconded by Mayor York. York – yes, Kuehny – yes, Schiltz – abstain. 


It was noted that CDBG – CV Funding (COVID 19 Relief Funds) had been released but applications must be made by the County and then distributed to communities. More information will come as it is released. 


A discussion was held regarding the reopening of City Offices. With all the necessary precautions in place, City Hall will reopen on June 15th. It was noted that social distancing measures will be enforced. 


A motion was made to approve the purchase of Payroll Software Time & Attendance Software. The motion was made by Commissioner Kuehny and seconded by Commissioner Schiltz. York – yes, Kuehny – yes, Schiltz – yes. 


Wages for Lifeguards were discussed. A Wage Resolution will be presented at the next meeting. 


Warrant Ordinance No. 2196 was presented, reviewed, and approved with a motion from Commissioner Kuehny and a second from Commissioner Schiltz. Motion carried. 


At 2:53 p.m., Commissioner Kuehny made a motion to enter into Executive Session to discuss Non-Elected Personnel for 20 minutes. Her motion was seconded by Commissioner Schiltz. At 3:13 Commissioner Kuehny made a motion for a 10 minutes extension which was seconded by Commissioner Schiltz. Executive Session concluded at 3:18 p.m.  No motions were made.  


There being no other business, the meeting was adjourned at 3:19 p.m.


Kristin Hutsler, City Clerk Jamie York, Mayor