Minutes of Meeting- July 3rd, 2019

Caldwell City Commission
 Minutes of Meeting –July 3rd, 2019
 
The Caldwell City Commission met in regular session at the Caldwell Public Works Building on July 3rd, 2019 at 12:02 p.m.  Mayor P.  Mark Arnold was present.  Commissioners Michelle Schiltz and Jill Kuehny were present. Rebekah Rickstrew, Interim Chief of Police, Bryan Crownover, Officer, Leah Sommerhoff, Deputy City Clerk and Marc Marcrum, Public Works Administrator were present. Guests present were Rose Mary Saunders, Ranson Financial – CDBG Grant Administrator and Don Paddock with Paddock Pools – CDBG Grant Engineer.  
 
The minutes of the June 19, 2019 Regular Meeting were read and approved on a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Motion Carried. 
 
Rose Mary Saunders from Ranson Financial was present to discuss the details of the Pool Project and review the CDBG Neighborhood Center Rating Sheet. Caldwell was rated #1 in the State with 93/100 points; details can be found at http://www.kansascommerce.gov/cdbg.  The pool project is anticipated to be completed in 24 months from the award date to final construction, taking into account weather and contractor availability. Rose Mary presented the following documents for review, approval, and signature. 
 
KDOC Condition Letter Regarding: 
Certification of Swimming Pool Fees & Removal of Pool Heater - a letter stating there will be no increase in fees to the public for three years following the closeout of the project and noting the pool will be constructed without a heater. A motion for approval was made by Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes. 
Corrected Determination of Level of Review stating that the required Environmental Review will be performed. This form was signed by Mayor Arnold. 
 
Grant Agreement for the CDBG Neighborhood Center was approved with a motion from Commissioner Schiltz and 
seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes. Two copies of the agreement were executed. 
Authorization for Electronic Deposit of Supplier Payment was presented and signed. 
Designation of Depository for funds was presented and will be executed by bank officials. 
Authorized Signature Form for designated project contact points was presented and approved with a motion from
       Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
It was noted that Rose Mary has sent the letter regarding the environmental reviews to State and Federal Agencies regarding CDBG Award. In addition to the environmental review, she noted that ACM will need to be contacted to coordinated asbestos abatement with the demo contractor to ensure the timeline will remain on track. A discussion was held regarding project bidding timelines. It was also noted that Troy Dierking, City Attorney, will need to review procurement policies prior to opening bidding. After reviewing the requirements of the beginning stages of the project, a motion for approval was given to Don Paddock, Paddock Pool Project Engineer, to proceed with designs. The design project is estimated to be completed in 2-3 months. The motion was made by Mayor Arnold and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
The June Police Department Activity Report was presented and reviewed. A discussion was held concerning blight. It was noted that Code Enforcement and the Police Department has and will continue to increase focus on dilapidated properties and inoperable vehicles throughout the community. Officer Crownover was present to report on the Crisis Intervention Training that he had attended. Chief Rickstew noted that Safety Town was a success. Safety Town is a program for children that teaches safety lessons regarding fires, pedestrians/traffic, water, guns, and poisons/drugs. The program was held at the school during the REAL Program. Chief Rickstew also presented the updated Police Department Policy and Procedure Manual. The Manual has been reviewed and approved by City Attorney Troy Dierking. A motion for approval of the Manual was made by The motion was made by Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes.
 
The Petty Cash Reports for April – June were presented and reviewed. 
 
It was noted that the 2020 Budget Proposal will be tabled until the July 17th, 2019 meeting. 
 
The Proof of Yield Reports on the Hedrick Ground was presented and discussed. Cash Rent versus farming on shares was also discussed. 
 
Appropriation Ordinance 2174 was approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
There being no other business, the meeting was adjourned at 1:33 p.m.
 
 
 
 
Kristin Hutsler, City Clerk Mark Arnold, Mayor