Minutes of Meeting- July 1, 2020

Caldwell City Commission

Minutes of Meeting – July 1, 2020

 

The Caldwell City Commission met in regular session at the Caldwell Public Works Building on July 1st, 2020 at 12:04 p.m.  Mayor Jamie York was present. Commissioners Jill Kuehny and  Michelle Schiltz were present. Casie Risley, City Administrator, Rebekah Rickstrew, Chief of Police, Josh Vanek, Public Works Foreman, Arcine Thompson, Zoning Administrator, Leah Sommerhoff, Deputy City Clerk, and Stephanie McCormick, Code Enforcement were present. Guests present via ZOOM were Rose Mary Saunders, Ranson Financial, and Bruce Boetcher and Brian Foster with BG Consultants. 

 

The minutes of the June 17th, 2020 Special Meeting were read and approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. York – yes, Kuehny – yes, Schiltz – yes.  

 

Bruce Boetcher and Brian Foster from BG Consultants, as well as Rose Mary Saunders with Ranson Financial, was present via Zoom to discuss the details of the Water System Improvement Preliminary Engineering Report (PER). With the aging infrastructure, increased water loss, and structural issues that our water system is currently facing, discussions were held regarding the options for repair and replacement of the system. Options reviewed were Clearwell Replacement, Clearwell Replacement & Relocation, and Clearwell Replacement with the replacement of the Water Tower. Financing for the necessary project options was reviewed and discussed. The Commission asked that BG Consultants refigure the project and costs for the combination of the Clearwell Replacement, Relocation, and Water Tower Replacement.  They also requested that the project costs have alternates that do no include CDBG Financing. BG Consultants will work with Rose Mary to have the requested project information for presentation at the July 15th, 2020 Special Meeting. 

 

Stephanie McCormick, Code Enforcement Officer presented an update regarding the current Unsafe Structures, Property Violations, and Inoperable Vehicles. Mr. Wilson has been working to clean up 314 S Chisholm but agreed that 310 & 324 S Chisholm needs to be demolished. It was noted that no communication has been heard from the owners of the Winton Brown’s Unsafe Structure on North Chisholm. It was noted that No communication has been heard from the owners of Unsafe Structure at 317 N Osage either. Stephanie made a recommendation that the Commissioner proceeds with the Unsafe Structure process on those properties. 

 

Arcine Thompson, Zoning Administrator was present to update the Commission on the current permits and applications. It was noted that he has sent several letters to property owners reminding them that building permits are required for fence construction, replacement, carport or shed installation, and any other type of construction or repair that alters the original layout of the structure. He has received and approved 10 building permits of those types recently. The permits include properties that were notified of the requirement of a security type fence around pools. He also noted that after the receipt of the new Chicken Ordinance and Required Permit, only 4 permits have been applied for. 27 letters were sent to those throughout town who currently house fowl inside the City Limits. Enforcement of the Ordinance will be increasing in the next couple of weeks. 9 Demolition permits have been issued throughout the community this year. Those demolitions have provided a much-needed improvement to our community and are greatly appreciated. 

 

Rebekah Rickstrew, Police Chief presented the Monthly Department Activity Report. 

 

Josh Vanek, Public Works Foreman presented the Public Works Department Monthly Update for review. 

 

The May Treasurers and Bank Cash Reports were presented and reviewed. 

 

The June Municipal Court Report was presented and reviewed. 

 

The June Sales Tax Report was presented and reviewed. 

 

Street Closing Requests were heard from Sandy Dvorak (alley closure), Dana Webster, and Rod White for the 4th of July. The requests were approved with the conditions that those blocking public roadways may only do so from 7 pm - Midnight. 

Proof of Yields from wheat harvest were presented and reviewed for the Hedrick farms.  A discussion was held regarding cash rent vs farming on shares. Troy Dierking, City Attorney will be directed to work with the current tenants to move from share farming to cash rent. 

 

A letter from the City of Caldwell to Senators Roberts and Moran regarding the Cares Act Funding was reviewed. The letter requested Congress support and include additional funding for Economic Development in the Covid-19 Legislation. 

 

It was noted the City had received a refund of $2,224 back on their Work Comp Policy Audit. 

 

A motion for approval was made by Commissioner Schiltz and seconded by Commissioner Kuheny to approve the New Business Incentive for Caldwell Workspace to be located at 110 S Main. York – yes, Kuehny – yes, Schiltz – yes. 

 

Charter Ordinance No. 13: Changing to One Commissioner Meeting per Month was presented and approved with a motion from Commissioner Kuhny and seconded by Commissioner Schiltz. The Ordinance states that meetings will be regularly held on the third Wednesday of each month. With approval, the ordinance will be active 61 days from its first date of publication. York – yes, Kuehny – yes, Schiltz – yes. 

 

The CDBG Project No 19-NC-003 Scope of Work letter was presented and discussed. Casie and Rose Mary Saunders have forwarded all project documentation regarding past bids and expenses for the project to the Department of Commerce to support the allowance of the budget increase requested. 

 

The following Unsafe Structure Resolutions were presented and approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. York – yes, Kuehny – yes, Schiltz -yes. 

Resolution 9-2010: Unsafe Structure – 538 N Chisholm

Resolution 10-2010: Unsafe Structure – 310 S Chisholm & 324 S Chisholm

Resolution 11-2010: Unsafe Structure – 317 N Osage

 

The Airport Hangar Ground Lease with Marshall Marting was presented and approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. York – yes, Kuehny – yes, Schiltz – yes. 

 

A CMB License Application was presented and approved for Mi Pueblito with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. York – yes, Kuehny – yes, Schiltz – yes.

 

Warrant Ordinance No. 2197 and No. 2198 was presented, reviewed, and approved with a motion from Commissioner Schiltz and a second from Commissioner Kuehny. Motion carried. 

 

At 2:06 p.m., Commissioner Kuehny made a motion to enter into Executive Session to discuss Non-Elected Personnel for 10 minutes. Her motion was seconded by Commissioner Schiltz. At 2:16 Commissioner Kuehny made a motion for a 5-minute extension which was seconded by Commissioner Schiltz. Executive Session concluded at 2:18 p.m.  No motions were made.  

 

There being no other business, the meeting was adjourned at 3:19 p.m.

 

Kristin Hutsler, City Clerk Jamie York, Mayor