Minutes of Meeting- February 7th, 2018

Caldwell City Commission 
 Minutes of Meeting – February 7th, 2018
 
The Caldwell City Commission met in regular session at the Caldwell Public Works Building on February 7th, 2018 at 12:10 p.m.  Mayor P.  Mark Arnold was absent.  Commissioners present were Michelle Schiltz and Jill Kuehny. Casie Risley, City Administrator was present. Gene Garcia, Marshall and Marc Marcrum, Public Works Foreman were also present. 
 
The minutes of the January 7th, 2018 Regular Meeting were read and approved on a motion from Commissioner Schiltz, and seconded by Commissioner Kuehny. Motion Carried. 
 
An update was given on the status of Randy’s Sanitation. Since the acquisition of his replacement truck, the complaints regarding his lack of service have decreased substantially. 
 
A thank you will be sent to the First Presbyterian Church of Caldwell’s youth group for their $500 donation to the Splash Pad project. It was also noted that Casie Risley, City Administrator is applying for grant funds for the project thru the Land and Water Conservation group. 
 
A discussion was held in regards to re-applying for CDBG grant funds to aide in the removal of the unsafe structure at 22 W Central. It was noted that since the property has been denied funds previously, the City is only allowed one more application for this calendar year. After discussing the continued deterioration of the property, the Commissioner asked Casie Risley, City Administrator to pursue applying for funds again. Marc Marcrum, Public Works Foreman will pursue new bids for the demolition of the top story of the structure and the whole structure. 
 
The NSP Home at 304 S Main was discussed. An email from Nadira Patrick, HUD Representative was reviewed regarding the process or renting or leasing the home out until it is sold. Although that is an option, she advised that the City may alternatively want to look into reducing the price of the home or increasing the available incentives. These details will be discussed with Cathy Sheets, Realtor and Gloria McDowell, Project Administrator. 
 
A discussion was held regarding the increasing utility debts from rental properties in the community.  The substantial increase in transient tenants has become a great concern as the mounting utility debts they leave behind are not paid. After researching with other communities across the state, Ordinance No. 1460 was presented for review and approval. The ordinance will require the owner of a property to hold the utility accounts in their name instead of the tenants. This gives the property owner the ability to control the accounts and debts. The property owners are allowed to pay the utility bills month to month and can pass those charges onto their renters thru an increase in rent or even a reimbursement but if they so wish, their tenants are still welcome to pay the accounts when due at City Hall from month to month. When requested, both property owner and tenant will receive the monthly bills. Delinquent notices will be sent to the tenant and property owners as a standard practice. Ordinance No. 1460: Landlord/Tenant Utility Account Holder Requirements was approved with a motion from Commissioner Kuehny, and seconded by Commissioner Schiltz. Arnold – absent, Kuehny – yes, Schiltz – yes. 
 
 It was noted that construction will begin on the Safe Routes to School sidewalk replacement project on February 12th, 2018, weather permitting.  
 
A Community Building Alcohol Consumption Exemption for an event on July 14, 2018 was presented and approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – absent, Kuehny – yes, Schiltz – yes
 
An invoice to John Young, property owner, and Rural Fire District No. 5 for firefighting services on 1.20.2018 in Corbin was presented and reviewed. It was noted that the property owner is being billed because RFD No. 5 has not signed or returned their 2018 Fire Fighting Aide Contract coverage with the City. 
 
Events coming up are the Border Queen Gun Show on February 17th 2018 and the City Wide CleanUp on April 7th, 2018. 
 
A resignation from Troy Dierking, City Prosecutor was submitted and accepted. It was noted that he will still serve as the City Attorney. 
 
At 1:00 p.m. Commissioner Schiltz made a motion to enter into Executive Session to discuss non-elected personnel for 15 minutes. Those asked to be present for the session were Gene Garcia, Marshall and Casie Risley, City Administrator. Her motion was seconded by Commissioner Kuehny. Executive Session concluded at 1:15. No motions were made.  
 
At 1:15 p.m. Commissioner Schiltz made a motion to enter into Executive Session to discuss non-elected personnel for 10 minutes. Those asked to be present for the session were Casie Risley, City Administrator. Her motion was seconded by Commissioner Kuehny. Executive Session concluded at 1:25. No motions were made.  
 
Appropriation Ordinance 2140 was approved with a motion from Commissioner Schiltz and seconded by Commission Kuehny. Arnold – absent, Kuehny –yes, Schiltz – yes.  
 
There being no other business, the meeting was adjourned at 1:37 p.m.
 
 
 
 
Kristin Hutsler, City Clerk Mark Arnold, Mayor