Minutes of Meeting - August 7, 2019

Caldwell City Commission
Budget Hearing – August 7th, 2019
 
The 2020 Budget Hearing was called to order at 12:06 p.m. in the Caldwell Public Works Building. Mayor P. Mark Arnold was present. Commissioners present were Jill Kuehny and Michelle Schiltz. Casie Risley, City Administrator and Rebekah Rickstrew, Interim Police Chief was present. Guests present were Rose Mary Saunders, Ranson Financial and Velta Glenn.  
 
The proposed 2020 Budget and Notice of Public Hearing were published in the Caldwell Messenger on July 24th, 2019. Consideration of the budget was made. No comments or concerns were heard. 
 
There being no other business, the hearing was closed at 12:07 p.m.
 
Caldwell City Commission
Minutes of Meeting – August 7th, 2019
 
The Caldwell City Commission met in regular session at the Caldwell Public Works Building on August 7th, 2019 at 12:07 p.m.  Mayor P.  Mark Arnold was present.  Commissioners Jill Kuehny and Michelle Schiltz were present. Casie Risley, City Administrator and Rebekah Rickstrew, Interim Police Chief was present. Velta Glenn, guest and Rose Mary Saunders, Ranson Financial, were also present. 
 
The minutes of the July 17th, 2019 Regular Meeting were read and approved on a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Motion Carried. 
 
The 2020 Budget was presented and approved as published by Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
Rose Mary Saunders from Ranson Financial was present to discuss the GO Bonds, Series 2019 for the Pool Project. The tentative timeline for the project was reviewed, the funds should be delivered at closing in early October. The environment assessment was discussed, it was noted that best management practices will be required by all contractors. The KDHE Demo and Asbestos Removal Report were also reviewed. The removal of the caulking around the windows will not require special treatment. Bid requirements and the selection were discussed; it was clarified that bids will be requested from commercial pool builders and the lowest responsible builder may be selected. 
 
 It was noted that Don Paddock, Engineer of Paddock Pools will be donating two small spray features near the zero-entry area of the pool after construction is completed. 
 
Rebekah Rickstew, Interim Police Chief was present to discuss the July Activity Report and current activities of the Police Department. She also presented reports on the Caldwell Crime Index, Sumner County Crime Index, and Comparable Kansas Cities Crime Index for comparison and discussion. The reports were reviewed and discussed. She also submitted a recommendation to hire Stephen Symonds as a part-time officer. 
 
The current Budget and Revenue Reports were presented and reviewed. 
 
An Alcohol Consumption Exemption for Park Place on August 16th, 2019 was presented and approved with a motion from Commissioner Schiltz and seconded by Mayor Arnold. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
A request for a rental waiver for the Community Building was submitted for the Progressive Agriculture Safety Days in September was submitted. It was agreed to pay the rental fees.
 
The Notice of Hearing for the 2020 Kansas Consolidated Plan was presented. 
 
It was noted that Ranson Financial had begun work on the Water Utility Rate Study. It will be completed by November 15th, 2019. 
 
As part of the 2019 Strategic Plan, the City helped orchestrate the Caldwell Resource Booth at the Sumner County Fair. The booth was well attended. It was noted that there will be a meeting between Cowley College, Sumner County Workforce, and other Sumner County Leaders in September to discuss and Registered Apprenticeship Program. It was noted that RFQ’s have been sent out on the Airport Site Certification.  
 
Ordinance No 1467: 2020 RWD #7 Water Rate was presented and approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes.
 
Resolution No. 8-2019: Purchasing Policy was presented and approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes.
 
Appropriation Ordinance 2176 was approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
The ONEOK Pipeline Right-of-way Agreement was reviewed after approval by City Attorney Troy Dierking. 
 
The Hedrick Ground Yield Reports from Bruce Belmear and Mike Volavka were reviewed. 
 
At 1:24 p.m. Mayor Arnold made a motion to enter into Executive Session to discuss Attorney-Client Privileges for 10 minutes. His motion was seconded by Commissioner Schiltz. Executive Session concluded at 1:34 p.m. No motions were made.  
 
At 1:35 p.m. Commissioner Kuehny made a motion to enter into Executive Session to discuss Non-Elected Personelle for 10 minutes. Her motion was seconded by Commissioner Schiltz. Commissioner Kuehny made a motion at 1:45 pm to extend the session for 10 minutes. Her motion was seconded by Commissioner Schiltz. Executive Session concluded at 1:50 p.m. No motions were made.  
 
It was noted that the repair work to the roof at City Hall is scheduled to begin today. 
 
The continued deteriorating conditions of the downtown buildings at 2 N Main, 1 S Main, 16 - 16.5 S Main, 9 - 7 S Main were discussed. 
 
There being no other business, the meeting was adjourned at 1:55 p.m.
 
 
 
 
Kristin Hutsler, City Clerk
Mark Arnold, Mayor