Minutes of Meeting - August 21, 2019

Caldwell City Commission
Minutes of Meeting – August 21st, 2019
 
The Caldwell City Commission met in regular session at the Caldwell Public Works Building on August 21st, 2019 at 12:06 p.m.  Mayor P.  Mark Arnold was present.  Commissioner Michelle Schiltz was present. Commissioner Jill Kuehny was present by phone. Casie Risley, City Administrator, Rebekah Rickstrew, Interim Police Chief, and Marc Marcum, Public Works Foreman were present. Velta Glenn, guest and Beth Warren, Ranson Financial, were also present. 
 
The minutes of the August 7th, 2019 Regular Meeting were read and approved on a motion from Commissioner Schiltz and seconded by Mayor Arnold. Motion Carried. 
 
Beth Warren, Ranson Financial presented the Pool Project Finance Plan. The estimated debt service payment schedule was reviewed and the anticipated interest rate decrease was discussed. Resolution No 9-2019: Authorizing the Offering of Sale of GO Bonds, Series 2019 was presented and approved with a motion from Commissioner Schiltz and a second from Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes. The excerpt and certification of meeting minutes were signed. The Certificate Regarding the Preliminary Official Statement, Notice of Bond Sale, Notice of Intent to Seek Private Placement,  and the Official Bid Form were presented, reviewed, and signed. 
 
Rebekah Rickstew, Interim Police Chief presented the August Police Department Activity Report. She gave an update regarding mutual assistance with another agency. She also informed the Commission of a recent training she attended provided by the Kansas State Extension Office. It was noted that things are going well at the school with the SRO Program and they are working together to provide additional programs and activities to promote awareness during Red Ribbon Week and with the SAFE Team. Chief Rickstrew is also helping organize a Mental Health First Aid Training in Caldwell for surrounding first responder agencies. 
 
Marc Marcrum, Public Works Administrator was present to inform the Commission that the Pool has been drained and surveyed. Don Paddock, Paddock Pools is anticipating having his final design for the new pool ready for bid by October 25th, 2019. It was also noted in the Public Works Department update that Josh Vanek and Arcine Thompson have recently completed their yearly training required by KDHE. Several pieces of equipment that were sold in the last PurpleWave surplus auction have been taken care of. The truck bed was resold and the street sweeper has been picked up. It was decided that any surplus property from the pool project will be sold thru PurpleWave as well. 
 
The July Bank Cash and Treasurer’s Reports were presented and reviewed. 
 
The 2019 Swimming Pool Revenue Report was presented and discussed. 
 
A Pipeline Awareness Newsletter for Public Officials was distributed for review.
 
The Certificate of Appreciation for the sponsorship of the Grand Parade Hospitality during the Sumner County Fair was presented. 
 
An update was given on the Airport Site Certification. It was noted that RFQ’s to have the site surveyed and appraised not been received. Casie Risley, City Administrator will be reaching out to Stacy Davis at Economic Development. 
 
A discussion was held regarding a recent insurance Estimate and Payment. With the recent rains, the roof at City Hall began leaking. Upon inspection by the Insurance Company, damage was found and repairs were necessary. EMC Insurance also inspected multiple other buildings on the policy and found damage. The damage found was cosmetic and the payment estimate will not cover the cost of repairs. It was decided to have Marc Marcrum and Troy Dierking discuss the findings and make a recommendation to the Commission in terms of settlement and repairs regarding the findings by EMC Insurance. 
 
A request was presented by Caldwell Recreation to the Hedrick Family Trust. The request for funding is for an afterschool support program for students to assist with homework, community, and school projects. This program hopes to provide a valuable and safe outlet for the youth and help them to get active and involved with the community. A motion for approval was made by Commissioner Schiltz and seconded by Mayor Arnold. Arnold – yes, Kuehny – absent, Schiltz – yes. 
 
Resolution 10-2019: Code of Conduct was presented and approved with a motion from Commissioner Schiltz and seconded by Mayor Arnold. Arnold – yes, Kuehny – absent, Schiltz – yes. 
 
Resolution 11-2019: Civil Rights and Fair Housing Policy was presented and approved with a motion from Commissioner Schiltz and seconded by Mayor Arnold. Arnold – yes, Kuehny – absent, Schiltz – yes.
 
A request was granted to allow for a Code Enforcement Consultant to assist our Code Enforcement Department. 
 
Letters of Engagement with Kenneth L Cooper Jr CPA for the City and the Fireman’s Relief Assc were presented and approved with a motion from Commissioner Schiltz and seconded by Mayor Arnold. Arnold – yes, Keuhny – absent, Schiltz – yes. 
 
Appropriation Ordinance 2177 was approved with a motion from Commissioner Schiltz and seconded by Mayor Arnold. Arnold – yes, Kuehny – absent, Schiltz – yes.  
 
At 1:30 p.m. Mayor Arnold made a motion to enter into Executive Session to non-elected personnel for 15 minutes. His motion was seconded by Commissioner Schiltz. Interim Police chief Rebekah Rickstrew was asked to be present. Executive Session concluded at 1:45 p.m. No motions were made.  
 
It was noted that Casie Risley, City Administrator, and Jill Kuehny, Commissioner are planning to attend the Ron Drake – Flip This Town even in Medford on Monday, August 26th, 2019. The event is open to the public. 
 
There being no other business, the meeting was adjourned at 1:50 p.m.
 
 
 
 
Kristin Hutsler, City Clerk Mark Arnold, Mayor