Minutes of Meeting- April 3, 2019

Caldwell City Commission
 Minutes of Meeting – April 3rd, 2019
 
The Caldwell City Commission met in regular session at the Caldwell Public Works Building on April 3rd, 2019 at 12:07 p.m.  Mayor P.  Mark Arnold was present.  Commissioners Michelle Schiltz and Jill Kuehny were present. Rebekah Rickstrew, Officer and Marc Marcrum, Public Works Administrator were present. 
 
The minutes of the March 20th, 2019 Regular Meeting were read and approved on a motion from Commissioner Schiltz, and seconded by Commissioner Kuehny. Motion Carried. 
 
The March Police Department Activity Report was presented and reviewed. 
 
The proposed Pool Project plans and costs from Paddock Enterprises was presented and discussed. Details regarding financing were discussed. It was noted that the project split is 60/40. Casie Risley, City Administrator will be speaking with the grant administrator to determine how the application for the grant will be scored. It was noted that the City will pursue GO Bonds to finance their portion of the project expense if the City is awarded the grant. The Public Hearing for the project will be at the next regularly scheduled Commission Meeting on April 17th, 2019 at noon. 
 
As part of the grant application requirements, the pool facilities will need to be tested for asbestos. The City received 3 bids for the inspection. Bids received were from ACM Removal of Kansas for $735, Allied Environmental Consultants for $2000, and GSI Engineering for $2,320. After reviewing their qualifications and scope of work, a motion for approval was made by Mayor Arnold and seconded by Commissioner Schiltz to approve the bid from ACM Removal of Kansas for $735. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
A motion was made by Commissioner Kuehny and seconded by Commissioner Schiltz to add Tanner Lamb to the Caldwell Volunteer Fire Department upon recommendation of Fire Chief Scott York. 
 
An estimate was presented on the cost to outfit the new Fire Department Pumper Truck. A motion was made by Commissioner Kuehny and seconded by Commissioner Schiltz to approve the necessary expenses up to $10,000 to Ginn Manufacturing to fit the tank to the truck and the bid from Emergency Fire Equipment in the amount of $11,046.90 to outfit the truck with the necessary emergency equipment. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
Estimates for replacements of the Police Department Tasers were presented and reviewed. A motion was made to accept the lowest bid of $6020 to Axon Enterprises, Inc. by Commissioner Kuenhy and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
An MOU for Use of Facilities at the Community Building in the event of a natural disaster or emergency was presented and approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes. It was noted that a clause will be added to the Community Building Rental Agreement to for the use of the kitchen facilities in the event of a community wide natural disaster or emergency. 
 
The following 2019 Chevrolet Tahoe Lease Purchase documents to Impact Bank were presented and approved with a motion from Mayor Arnold and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – abstain.
Lease Purchase Agreement
Description of Equipment and Statement of Essential Use
Payment Schedule
Acceptance Certificate
Resolution of Governing Body
Insurance Requirements
 
It was noted that the Circle C Paving estimate has been received for repairs on Main & Ave F, Radius of Ave G, and Chisholm and Ave C. The estimate was approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
A bid from MowerTech, LLC was presented and approved to replace the Dixon Mower. The bid was approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes. 
 
A discussion was held regarding the lack of communication on Union Pacific’s behalf regarding the necessary rail road crossing repairs on East Central. 
 
At 1:30 p.m. Mayor Arnold made a motion to enter into Executive Session to discuss non-elected personnel for 10 minutes. His motion was seconded by Commissioner Schiltz. Executive Session concluded at 1:40 p.m. No motions were made.  
 
Appropriation Ordinance 2168 was approved with a motion from Commissioner Kuehny and seconded by Commissioner Schiltz. Arnold – yes, Kuehny – yes, Schiltz – yes.  
 
It was noted that the City Wide Clean Up will be on April 19th & 20th. 
 
There being no other business, the meeting was adjourned at 12:37 p.m.
 
 
 
 
Kristin Hutsler, City Clerk Mark Arnold, Mayor