Minutes of Meeting- April 1, 2020

Caldwell City Commission Minutes of Meeting - April 1st, 2020 
 
The Caldwell City Commission met in regular session at the Caldwell Public Works Building on April 1st, 2020 at 12:18 p.m. Mayor Jamie York was present Commissioners Jill Kuehny and Michelle Schiltz were present Casie Risley, City Administrator, Rebekah Rickstrew, Chief of Police, and Josh Vanek, Public Works Foreman were present. Guests present via Zoom were Don Paddock, Paddock Enterprises and Rosemary Saunders, Ranson Financial, 
The minutes of the March 18th, 2020 Regular Meeting were read and approved with a motion from Commissioner Schiltz and seconded by Commissioner Kuehny. York - yes, Kuehny-yes, Schiltz - yes. 
A discussion was held regarding the swimming pool project. The bid tabulations were presented and reviewed. The one bid that was received was substantially over budget. Don Paddock, Paddock Enterprises noted that there were three options available to this city. 1. The project could be rebid with the bathhouse and accompanying details as an alternate. 2. The bid could be rejected and be rebid in hopes of other contractors being interested. 3. Or the bid could be accepted which would require the city to come up with more funds. With option #3 not being a viable solution, Rosemary Saunders with Ranson Financial reminded Mr. Paddock of the time restraints associated with the grant funding. Rebuilding in hopes that other contractors would be interested and come in under budget with no changes being made to the plans was not advised. After a lengthy discussion regarding the details of rebuilding the project and listing the bathhouse as an alternate. A motion was made by Commissioner Kuehny and seconded by Commissioner Schiltz to reject the bid from Branco and re-advertise the re-bidding with the new alternates listed in the project. York-yes, Kuehny-yes, Schiltz - yes. 
Rebekah Rickstrew, Chief of Police was present to distribute the Police Department Commission for review. 
Josh Vanek, Public Works Foreman presented the Public Works Department Monthly Update. He noted that they were still working with KRWA remedy the air leak at the Clearwells. They have also been working to replace a transducer at the water plant which sends a pressure signal that will notify the pumps to turn off and on. In addition to their everyday duties, the department has been working to safeguard the public spaces such as the City Park to prevent any risk of spreading COVID-19. 
It was noted that the Hedrick trust wheat sales for 2019 were $35,577.39. 
Resolution No.4 - 2020: Unsafe Structure - 317 North Osage was presented and approved with a motion from Commissioner Schiltz and a second from Commissioner Kuehny. York - yes, Kuehny - yes, Schiltz - yes. 
The contract for the Sale of Real Property at 116, 118, and 120 E 1st Ave, Caldwell, KS was presented and approved with a motion from Commissioner Kuehny and a second from Commissioner Schiltz. York - yes, Kuehny-yes, Schiltz - yes. 
A discussion was held regarding the future water system improvement project. This project aims to replace the current Clearwell and SCADA System. BG Consultants has been working closely with Josh on these projects. A recommendation was given by BG Consultants to allow their firm to apply on behalf of Caldwell to the KDHE Intended Use Plan Program. The Clearwell and SCADA System replacement projects are substantially expensive and this program will help to put Caldwell at the front of the funding line. A motion was made by Commissioner Kuehny and seconded by Commissioner Schiltz to also hire BG Consultants to produce the preliminary engineering report for the Clearwell and SCADA system replacement. York - yes, Kuehny - yes, Schiltz - yes. 
Resolution No.5 - 2020: Inoperable Vehicle - Christopher Wilkey was presented and approved with a motion from Commissioner Kuehny and a second from Commissioner Schiltz. York-yes, Kuehny - yes, Schiltz - yes. 
Resolution No. 6 - 2020: Monthly Commission Meeting - Changes was presented and approved with a motion from Commissioner Kuehny and a second from Commissioner Schiltz. York - yes, Kuehny - yes, Schiltz - yes. Commission meetings will only be held on the first Wednesday of the month until further notice due to COVID-19. The time and location of the meeting have not changed. 
Ordinance No 1476:2020 Appropriations was presented and approved with a motion from Commissioner Kuehny and a second from Commissioner Schiltz. York - yes, Kuehny - yes, Schiltz - yes. Accounts payables will be processed as usual on the first and third Wednesdays of the month. 
The Liberty Midstream Pipeline Right of Way Grant was presented and approved with a motion from Commissioner Schiltz and a second from Commissioner Kuehny. York-yes, Kuehny - yes, Schiltz -- yes. 
At 2:20 p.m., Commissioner Schiltz made a motion to enter into Executive Session to discuss the Trade Secrets or Financial Affairs of a Second Party for 20 minutes. Her motion was seconded by Commissioner Kuehny. Executive Session concluded at 2:34 p.m. No motions were made. 
Warrant Ordinance No. 2192 was presented, reviewed and approved with a motion from Commissioner Kuehny and a 
second from Commissioner Schiltz. Motion carried. 
There being no other business, the meeting was adjourned at 2:41 p.m. 
Kristin Hutsler, City Clerk 
Jamie York, Mayor